Time-Management and Scheduling

If you are stressed out, and trying to figure out how to be more productive and efficient with your time there are three things you must use to be successful. They are: (1) an individualized 90-Day Action Plan, (2) a Weekly Must-Do List, and (3) a Daily Plan of the Day.

  1. 1.       90-Day Action Plan

How will you know if you are more efficient with your time if you do not have a plan to follow the goals that are most important to you? A 90-Day Action Plan is a detailed plan that puts your dreams and visions for what you believe will make you successful in life into action. It is based upon your preferences, talents, and desires to fulfill your potential—whether it has to do with developing your personal interests, relationships, professional advancement, spiritual growth and/or achieving balance.

So the first step is identifying where you are going and how you will get there. It takes a minimum of 90 days to begin adapting new habits. As you identify long term goals, you then make it manageable by focusing on what you can change within the next three months. How will you know where you’re going or if what you’re doing will get you there if you haven’t taken the time to spell out what you want and what is important to you?

  1. 2.       Weekly Must-Do List

Within the 90-Day Action Plan are action steps. For my clients we often chunk into daily tasks, weekly actions, and monthly activities. The key here in your first 90-days is to figure out your pacing. How quickly do you want to move out of your comfort zone, experience new things, and change to align with your vision? Next, you have to figure out how adept you are at setting mini-goals for yourself. After you identify your action steps, and you’ve inputted the steps into your planner or monthly calendar, it is helpful to utilize a weekly list.

On this weekly list you write down the things you must complete by the end of the week. This helps create a theme and to focus your attention on the things which absolutely have to be done to keep you moving toward your goal. You fill these activities in for the upcoming week, and then schedule other activities around these MUST-DO activities. This quickly sets your priorities. From here you learn the art of saying no to people and resources that may be draining your time and energy away from what’s important to you.

  1. 3.       Daily Plan of the Day

The weekly list focuses your attention, where the daily plan keeps you accountable to actually completing the action steps. When you first start out you can easily become frustrated when you over- or under-estimate how long it takes you to complete the activities you identify as being essential. However, using all three lists lets you stay focused on your long-term goal, while also planning for life’s unexpected events. If you get sick, injured, or you’re waiting on someone else’s schedule, creating a daily plan for each day lets you adapt to the uncertainties while still staying focused on your end results.

Utilizing a coach to help you create and implement your 90-Day Action Plan keeps you honest. When we begin to get overwhelmed, we often let things slide. Not so with a coach. They will trouble-shoot with you if there are any setbacks. They also use testing and measuring to pick up on your patterns and trends that you may not be able to see objectively by yourself. The only way we get better is if we build new skill sets by learning new things, and then making them habits. As you learn how to set your priorities to manage your time more effectively, these three tools: the 90 Day Action Plan, a Weekly Must-Do List, and a Daily Plan of the Day ensure you stay focused on what really matters to you: fulfilling the vision of your best possible self.

Lyndsay Katauskas, MEd

Mars Venus Coaching

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