5 Smart Ways to Get Organized

1. Have a designated workplace.

Working from home can be difficult when where you work is also where you eat, where you sleep, where you play and where you relax. A growing number of people work from home and have a hard time separating the two.

2. Set up a comfortable work environment.

Invest in a comfortable, supportive chair. Keep an organized, clutter-free work space. Stay hydrated. Keep a stash of drinking water close at hand. Dress appropriately for the season. With summer officially beginning on June 21st, turn the a/c to a couple of degrees cooler to keep you invigorated. Always layer your wardrobe so that you can shed or don clothing depending on your comfort level.

3. Get rid of the clutter – daily.

The more superfluous stuff you keep, the harder it becomes to stay organized. You must discipline yourself to de-clutter daily. It’s a great habit to get into. It will cut back your stress level immeasurably. You’ll save valuable time not having to look for things. A neat, well-organized workspace tends to create a neat, well-organized working frame of mind.

How to use the Five-box Filing Method

Get five boxes label each one: Keep, Toss, Give away, Donate and Trash. When figuring out where to put an item, never ask yourself if an item has any value or if you’ll need it some time in the future. Because the answer will probably be yes. And good luck organizing your office when your work is buried in all the stuff you said yes to.

A better idea is to ask yourself: “Does this item have enough value? Will this get in the way of finding more important items?” These questions yield very different answers. And are a good rule of thumb when de-cluttering your workspace.

4. Keep your “Idea Safe” handy 24/7.

What is an “Idea Safe”? It’s your Defcon 1 backup system. It’s an actual hand-written, hard-copied notebook that records all the stuff that you may need to remember, but don’t have the time to properly store at the moment. It records any notes, thoughts, dates, appointments, phones numbers etc. that you may need in the future. It’s a simple, easy way to keep track of important information. By writing these thoughts down chronologically, it’ll give you piece of mind. Make sure that you include the date for every entry so you can find your information fast. Basically, if all else fails, you know that you have written it down in your “Idea Safe”.

5. Don’t reinvent the wheel.

This old expression is especially true today. We all know how easy it is to get swept away in the digital waves of technology; but there are some “Old School” organizational tips that are just as solid today as they’ve ever been. Here are a few:

  • Keep a hard copy of everything in your Planner.
  • Make a good old-fashioned “To Do List” every day and then do it.
  • Check your mail over a “trash can” so you can throw away the junk-mail immediately.
  • Double-stock your office supplies. Nothing is more frustrating than running out of paper or staples in the middle of a project. It can shut down productivity in a split second.

These tips will help you not only get organized, but stay organized. Remember, it’s always better to be proactive than reactive. You are well on your way don’t getting yourself situated. But once you get there, how do you stay focused on the assignment?